A support letter is one of the most effective ways to raise funds for a mission trip. However, it can also be very intimidating. Asking for money, for any reason, can be a very hard thing to do – but when it is for a mission trip it can be extremely rewarding for both the supporter and the mission trip participant.
A very important thing to remember when writing the letter is that anyone who gives to your mission trip will become a part of the mission. You may be doing the physical work, but by helping you get to the mission field the supporter becomes a part of the impact. Having this perspective – that someone is partnering with you – should help give you more confidence as you raise funds. It should also help you remember that you are not just seeking someone to write a check, but that you will be fostering relationships with your mission “partners.”
Here are six things to include in your letter:
- A clear and concise description of what you are doing and who you are doing it with.
- An explanation of where you are going and how long you will be there for.
- A summary of why you believe this work is important.
- How you believe this work will affect not only those you serve, but yourself as well.
- A detailed list of your needs. Include the exact amount you need to raise, as well as other needs such as prayer or material items.
- How can your supporters can hear about you did during or after your trip. Starting a blog is a great way to keep people updated in a timely and cost efficient manner, but you can also host a dinner or write thank you letters after the trip.
We hope this is helpful in giving you the confidence to start your fundraising!
For more tips on how to write a support letter check out this webpage:
If you are looking into raising support on a more long-term basis, as our staff does, we recommend the book Friend Raising:
as well as Henri Nouwen’s book The Spirituality of Fund-Raising, which you can download at