How to Write a Support Letter

January 22, 2014 by Erin Illingworth


A support letter is one of the most effective ways to raise funds for a mission trip. However, it can also be very intimidating. Asking for money, for any reason, can be a very hard thing to do – but when it is for a mission trip it can be extremely rewarding for both the supporter and the mission trip participant.

A very important thing to remember when writing the letter is that anyone who gives to your mission trip will become a part of the mission. You may be doing the physical work, but by helping you get to the mission field the supporter becomes a part of the impact. Having this perspective – that someone is partnering with you – should help give you more confidence as you raise funds. It should also help you remember that you are not just seeking someone to write a check, but that you will be fostering relationships with your mission “partners.”

Here are six things to include in your letter:

  1. A clear and concise description of what you are doing and who you are doing it with.
  2. An explanation of where you are going and how long you will be there for.
  3. A summary of why you believe this work is important.
  4. How you believe this work will affect not only those you serve, but yourself as well.
  5. A detailed list of your needs. Include the exact amount you need to raise, as well as other needs such as prayer or material items.
  6. How can your supporters can hear about you did during or after your trip. Starting a blog is a great way to keep people updated in a timely and cost efficient manner, but you can also host a dinner or write thank you letters after the trip.

We hope this is helpful in giving you the confidence to start your fundraising!
For more tips on how to write a support letter check out this webpage:

If you are looking into raising support on a more long-term basis, as our staff does, we recommend the book Friend Raising:

as well as Henri Nouwen’s book The Spirituality of Fund-Raising, which you can download at


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